Description GENERAL PURPOSE:
The HR Coordinator supports the effectiveness and project delivery of the Corporate HR Administrative team and the Communications & Engagement team at the Corporate Office. Responsibilities fall into four areas: 1.) communications & engagement project management, 2.) departmental administrative support, and 3.) event management.The Coordinator will support a broad range of projects, working closely with all members of the Corporate HR Administrative team and the Communications & Engagement team.This position requires a highly-organized and energetic individual who is able to manage multiple projects simultaneously and can easily adapt to last-minute changes or unexpected requests. This individual must have strong relationship-building and communications skills and is comfortable interfacing with all levels of people across the organization. ESSENTIAL FUNCTIONs: Administrative Provide administrative support to the department VPs, including expense report preparation, calendar management, scheduling of meeting and travel, and ad hoc projects as assigned. Provide administrative support for department, including onboarding tasks and set up of new team members, maintenance of vacation schedule, etc. Manage the contract process for putting in place Master Service Agreements and Statements of Work for vendors utilized by the Communications & Engagement team. Requires working closely with legal and HR Contract Coordinator. Assist with management of department budget, including submission of invoices. Work closely with Finance and department VP to reconcile invoice tracking and prepare monthly forecast and accrual reporting. Manage HR distribution and contact lists, individual profile updates for all HR Associates, and new hire recognition on an ongoing basis. Communications & Engagement Project Management Provide project management support for a variety of communications and engagement initiatives across Corporate, Distribution Centers and Buying Offices. Work with communications team members to ensure all facets of their programs are executed as planned. Utilize editorial calendar to coordinate communications & engagement activities for optimal impact. Contribute and publish content to the Companys intranet as needed. Contribute and publish content to the HR Department intranet sub site as needed. Event Management Assist with planning of Associate engagement activities and events, including Ross Day at the Coliseum. Includes writing communications to Associates, tracking of RSVPs, and facilitating meeting logistics. Provide logistical support for Corporate meetings. Maintain master calendar, project plan, and manage scheduling of speaker rehearsals, etc. Support distribution of meeting feedback surveys and summary reports of results.
COMPETENCIES: Customer FocusPlanning/Organizing Drive for ResultsCollaboration/Teamwork Decision QualityBusiness Acumen Communication QUALIFICATIONS AND SPECIAL SKILLS REQUIRED: Bachelor's degree 3-5 years of relevant experience knowledge, skills and abilities Outstanding project management skills. Strong organizational skills with the ability to juggle changing priorities in a fast-paced environment Previous event management experience a plus Community or volunteer program experience a plus Strong interpersonal skills and professional manner to represent Ross to external parties and successfully work with senior executives and their teams Ability to manage sensitive situations discreetly Must demonstrate flexibility and be able to act quickly and confidently Experience working with SharePoint/Office 365 a plus Excellent Microsoft Word, PowerPoint, and Excel skills, including comfort with pivot tables PHYSICAL REQUIREMENTS/ADA:
Job requires ability to work in an office environment, primarily on a computer.Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc.Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically. SUPERVISORY RESPONSIBILITIES:
This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at managements discretion.Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Companys overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.