Field Office Coordinator - Black & Veatch Holding Company
Black & Veatch Holding Company
7251 Boca Del Mar Dr
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Responsible for coordinating a wide variety of administrative duties and tasks to ensure smooth project site office operations for typically a smaller construction management project. Acts as main administrative liaison between site office and home office administrator. Performs activities relating to accounting, timesheets, equipment and supplies. Oversees document control and receptionist activities. Has daily contact with various clients, subcontractors and company employees. May plan, organize, direct and negotiate project office activities if required. This role will be a blended role between field administration and Human Resources including onboarding and document control on a solar construction project in the Florida region.
Supervises administrative support functions and staff as needed, including receptionist, and document control clerk
Supervisory duties include coordination of day-to-day activities, addressing performance issues, and recommending pay actions
Supervises document control activities, including drawing control, project file management and use of electronic file storage system for project filing
Collects and enters timesheets for BlackandVeatch professionals, excluding craft personnel
Performs all field accounts payable (AP) duties including entering purchase orders, matching invoices with materials receiving reports, and submitting documentation to home office AP for payment
Maintains office equipment
Serves as project site's IT liaison for office equipment and connecting lines, which includes troubleshooting and working with home office IT staff on more complex issues
Assists Project Field Management with administering and communicating policies and procedures
Assists in project site mobilization and demobilization activities involving project team and equipment
Coordinates set up of office and equipment by working with IT Coordinator and equipment vendors
May enter cost code information for Procurement cards, approve purchases when necessary, and submit corresponding documentation to home office procurement
May be responsible for providing administrative support for startup operations, engineering, project controls and/or procurement activities
May purchase office equipment and supplies
May provide guidance to managers regarding the disciplinary process
List positions receiving direction: Document Control Clerk, Receptionist
Acts in capacity of a \"lead person.\" Does not have management responsibility for the people to whom they provide work direction.
1 years relevant experience required. Some related open shop and/or union experience preferred. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
High School Diploma or equivalent
Human Resources and PeopleSoft experience preferred
Knowledge of administrative policies and procedures
Payroll knowledge with direct hire craft employees
Knowledge of HR policies and procedures
Knowledge of employment law, FMLA, ADA
Knowledge of HRIS policies and procedures
Knowledge of time reporting policies and procedures
Knowledge of expense reporting policies and procedures
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.